Operations Lead · Build → Stabilize → Scale

Jesús Manuel
Moncada-
Depablos

Systems · Workflows · AI-Enabled Execution
moncadad@gmail.com +57 311 854 8928 linkedin.com/in/moncadad Medellín, Colombia · Remote-Ready
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How I think.
How I operate.
What you get.

A portfolio of operational thinking —
not a list of job titles.

15+ Years · LATAM · U.S. · Europe
01 · Positioning

I don't manage tasks.

I close the gap between decisions and execution.

Most operations don't break because of bad strategy. They break between priorities, communication, and follow-through.

Things get delayed. Ownership becomes unclear. The CEO ends up carrying operational noise instead of focusing on decisions.

That's the gap I operate in.

I've built systems for payroll operations at 15,000-person scale, coordinated 200+ monthly shipments across 12 international vendors, and built an AI-enabled B2B SaaS product from zero — as a solo operator. Curiosity has always pushed me further than the job description. That's not a credential. It's a pattern.

"If I have 5 hours to cut a tree, I'll spend 3 sharpening the axe."

01
Execution at speed
Delays compound fast in multi-stakeholder environments. Execution needs to keep up.
02
Structure from chaos
I build systems that don't rely on constant supervision. They outlive my involvement.
03
Proactive, not reactive
I surface problems before they become bottlenecks. That's where the real value is.
02

How I
Operate

My mental framework — not a job description.

"If I have 5 hours to cut a tree, I'll spend 3 sharpening the axe."

— The principle I operate by
1
Triage first.
I decide what moves now, what waits, and what doesn't matter. Nothing enters execution without a clear priority.
2
Build the system, not just the fix.
If a problem repeats, the system is broken. I document and structure it so it doesn't depend on me again.
3
Close loops visibly.
A task isn't done when it's sent. It's done when it's confirmed. I track open loops so nothing disappears.
4
Translate context to action.
Ideas are useless without ownership. I turn conversations into tasks, owners, and deadlines — immediately.
5
Minimal hand-holding.
I clarify once, early. After that, I execute and adapt without waiting.
03 · Relevant Experience

Not a CV.

Operational impact, in context.

Operations & Admin Manager
Editorial Amolca · 2021–2025
  • 12+ international vendors · 200+ monthly shipments · LATAM, U.S., Europe
  • Centralized tracking system (Notion + Excel) → reduced follow-up overhead ~20%
  • AI-assisted workflows → translation turnaround cut by 60–70%
Head of Personnel Administration
Government of Táchira · 2009–2012
  • Payroll & HR for 15,000 individuals — zero-error execution at scale
  • Decision-ready workforce briefings for senior leadership
  • Audit-ready documentation across multiple government agencies
Executive & Operations Assistant
E-Commerce Operator · 2021
  • Sole operational support in high-volume digital commerce environment
  • Daily financial tracking, reconciliations, and executive coordination
  • High-accountability, minimal structure — exactly the EA-to-CEO profile
Founder & Operations Lead
RadLeadX (B2B SaaS) · 2026–Present
  • Built end-to-end validation workflows and AI pipelines — solo, zero-to-one
  • No playbook → built operational systems from first principles
  • Live proof: curiosity + execution = functional product in market
04 · Case Study

Cutting Time-to-Market
With AI-Powered Workflows

−60%
Translation
turnaround time
−50%
Total book
editing cycle
10→6
Months from
contract to launch
Situation
Translation was fully manual — outsourced to external teams, split across multiple translators for longer titles. Time-to-market ranged from 10 to 20 months. No internal control over quality consistency or delivery speed.
→
What I Did
Researched and piloted AI-assisted translation tools. Ran a blind test with clinical and translation reviewers — without disclosing the method — to get unbiased quality feedback. Refined the workflow based on their input, then structured a handoff process that integrated seamlessly into the existing editorial cycle.
→
Result
External reviewers validated translation quality independently. Delivery cycles dropped from 10–20 months to 6 months — in some cases less. The workflow was fully adopted by the editorial team and now runs without my involvement.
Pattern: diagnose the gap → build the structure → remove myself as the bottleneck.
05 · 30-Day Operating System

From chaos to
structured execution.

Goal: a system that runs without constant oversight.

Week 1–2 Diagnose
Phase 1: Diagnose
Understand how the system actually works.
  • Map how work flows across people, tools, and decisions
  • Identify communication gaps and decision bottlenecks
  • Audit inbox, calendar, and execution flow
  • Detect recurring friction before changing anything
Week 3–4 Structure
Phase 2: Structure
Turn chaos into a working system.
  • Define priorities, ownership, and execution rules
  • Build tracking systems with real-time visibility
  • Implement inbox & task triage (Action / FYI / Decision)
  • Establish lightweight async-first operating rhythms
Ongoing Scale
Phase 3: Scale
Make execution consistent and independent.
  • Optimize CEO/founder time as a strategic resource
  • Remove myself as a bottleneck through systems
  • Identify patterns and turn them into SOPs
  • Ensure operations run without constant supervision
06 · Tool Stack

Tools I use
to run operations.

Google Workspace
Calendar, Gmail, Docs, Sheets. I use it to create shared visibility and control execution flow — not just manage communication.
Notion
Wikis, SOPs, and tracking systems. I design structures teams can navigate without asking — reducing dependency and increasing clarity.
Excel / Google Sheets
Advanced level. Dashboards, reconciliations, and operational reporting — turning raw data into decision-ready insights.
HubSpot CRM
Pipeline and stakeholder management. Used to structure communication, automate follow-ups, and maintain accountability across partners.
AI Tools
ChatGPT, Gemini, Claude, Perplexity. Used daily for research synthesis, structured thinking, and workflow acceleration — not as a shortcut, but as leverage.
Task Managers
Asana, ClickUp, or equivalent. I adapt to existing systems and optimize execution flow — ensuring tasks translate into outcomes, not just activity.

Tools don't solve operations — systems do. These are the ones I use to build them.

07 · Closing Position

Execution is where
most companies break.
That's where I operate.

I'm not here to manage tasks or protect a calendar. I'm here to make sure priorities move, decisions land, and nothing critical gets lost between intent and execution.

Across logistics, government operations, and startup environments, I've learned to see what matters, structure what doesn't, and execute without friction.

"The dark moments of our life are not to be forgotten — they are the memory that reminds us the human spirit is relentless, and capable of overcoming the intolerable."

— Vince Lombardi
Let's talk.
moncadad@gmail.com +57 311 854 8928 linkedin.com/in/moncadad

If you need someone who thinks like an operator and acts like a partner — we should talk.